Here, we have compiled the most important safety information for the Ortviken paper mill. The aim is to provide brief initial information about general safety rules and what applies in the event of an accident or discharges. Here you will also find practical information such as access control, parking facilities and menus.
We want everyone who works here or visits us to feel safe at Ortviken. One of the conditions for succeeding in this endeavour is that you follow the applicable safety rules and use the prescribed safety equipment.
No workplace can ever be made 100-percent safe, but by planning work, and identifying and preventing risks, those of you who work here can contribute to making this a safer workplace and better work environment for yourself, your co-workers and visitors to Ortviken.
Vehicles shall be parked outside the enclosed mill area. Special entry permits and parking permits are required to park within this area. Park only in marked spaces. Road traffic regulations apply in the mill area. Generally, the speed limit is 30 kph.
Footpaths are marked outside and inside the mill. They should be used by pedestrians.
Barriers should be respected. Missing barriers should be immediately reported to the department manager or contact person.
Only personnel from Ortviken's hired scaffolding company may construct scaffolding. Scaffolding must be inspected and approved (designated by a white sign) for use. Constructed scaffolding may not be changed.
Generally, no photography is permitted in the entire mill area unless a special permit has been received. A permit can only be granted by the production director or his/her substitute.
When the ship is in port for unloading, it is prohibited for unauthorized persons to reside the port area. Staff monitor the area and people without permission.
All pedestrians and vehicles are prohibited in Ortviken's wood yard.
A P3-filter respiratory protection apparatus must be used when working at the wastewater treatment plant. Legionella bacterium may occur. Pregnant women and persons with weak immune systems may not enter the area.
Insurance is the supplier's responsibility to take out and maintain insurance cover at adequate amounts for its commitments at SCA.
Third party liability insurance should, as a minimum, include the supplier's liability to pay damages under law and any contracts.
The terms of the insurance must include liability, product responsibility, responsibility of possession and environmental responsibility.
At the gate
- Compulsory registration: All visitors and contractors must register with the gate guard. There you will get your access card or, if you are a visitor, your badge, helmet and vest signal.
- People and vehicles entering the mill: To enter the Ortviken paper mill you require a pass (contractors) or visitor badge (visitors). A car pass is also required, if you enter in a vehicle. Your contact at the mill will have al-ready processed and preregistered your details so that a pass/visitor badge with the correct validity will be available when you arrive.
- You sign for your pass, and car pass where necessary, at the main gate reception desk when you arrive and return it once your assignment has been completed.
- It is important that you inform your principal/foreman if you leave the area, even if it is temporary.
- Registration on card reader should always be done when entering or leaving the mill area.
IT, network and computers
The regulations of the company's IT policy must be followed, for example, connections to SCA's network, and all settings on PCs or other equipment, must, without exception, have been pre-approved by the IT department.
Only software approved by the IT department may be used.
The role of the contact person
The contact person is usually the person who orders work to be performed by a contractor. It is the contact person who is responsible for coordinating with other work being performed by the company that may affect the ordered assignment.
The contact person shall provide information on specific risks to the department, fire safety procedures and the rules for the import, unloading and storage of chemicals and waste management. Refer to the contact person if you have any question about explosive atmospheres or EX classification areas.
Contact your contact person with practical questions about your assignment at Ortviken.
The contact person is responsible for and will assist you in obtaining the necessary permits and inspections required for you to safely work at and visit Ortviken.
In need of rescue and / or ambulance, the janitor shall be alerted. The gate guard then takes care of further contacts and alarms.
It is important to you when evacuating know how to find out where your assembly point is. In order for evacuation, go directly to the designated assembly point and take in which contact with your manager / contact.
- Helmets and reflective clothing shall be worn in the mill area and in the production premises.
- Protective shoes are mandatory in all production premises. Exceptions are made for visitors on guided tours. Ear defenders shall be used in areas with a high noise level, as indicated on doors.
- There is a general smoking ban except in specifically marked smoking areas.
- Alcohol and drugs are prohibited in the work-place. You may not be under the influence of alcohol or drugs while in the workplace. Drug tests are taken.
- Mobile telephones are permitted in the area, except for ATEX-classed zones where the use of mobile telephones is not permitted (EX telephones may be used). Mobile telephones must also be used with caution when in close proximity to control boxes, electronic equipment such as transmitters, monitors, etc.
- Radiation sources are installed for measuring. Respect special signs and shutdown instructions.
- Chemicals Within the plant area there is flammable, corrosive and toxic substances. Your contact person can advise you on what you need to know to do your job.
- Zone-classed areas where explosive atmospheres may be generated. Visitors may not be in these areas without permission.
- Forklift trucks and other vehicles operate in the industrial areas and also in the mill premises. Be aware of this and remember that the driver's vision may be restricted.
- Gas alarms are installed in certain premises that warn of any leaks. In the event of an alarm (red/red changing flashes and sound signal with a rising falling tone), the premises must be immediately evacuated.
- Escape routes in the event of a fire, gas leak or other hazard are marked with an evacuation sign.
The mill area contains an AGA gas depot where contractors can take/exchange their gas cylinders. If a gas cylinder taken from this depot is to be removed from the area, the vehicle transporting the gas must always have the documentation issued by SCA.
Risk descriptions on work orders Before you start your assignment, a written risk description may be required for the work that is to be performed. Risk descriptions are written on separate forms together with the Ortviken contact person or other designated person.
All chemicals used in the industrial area must first be reported to and approved by the chemicals group.
Clear and tidy
To prevent damage or fire from occurring, it is important that the workplace is clear and tidy. Waste, residual materials, packing and other inflammable materials must be removed as soon as possible. Oil or chemical spills shall be immediately cleared up.
Contractors are responsible for clearing and cleaning after the various stages of work included in their assignment.
Sorting waste at source
Waste shall be placed in the marked containers as follows:
- Inflammable: Plastic, styrofoam, dirty paper, pieces of wood, tar paper, etc.
- Waste paper for recycling: Clean paper, cardboard and newspapers.
- Metal: Aluminum, scrap cables, electric motors.
- Scrap metal white = stainless, acid-resistant.
- Scrap metal black = scrap iron and other metals.
- Unsorted industrial waste: Insulation, glass, concrete, brick and similar.
- Electrical waste and hazardous waste (such as batteries and solvent) should be placed at the storeroom.
Safety training – SSG Entré
Before you as a contractor may start working independently in the mill area, you must have undergone the ENTRE Internet-based safety training course, which is provided by SSG.
This course has a section on general safety and one section that have been locally adjusted to the specific risks and rules relating to Ortviken.
Please find more information about the training course from the contacts in the right column or at the SSG webpage.
Incidents and accidents
Incidents and accidents All incidents and accidents shall be reported to your contact person and entered in SCA Ortviken's web-based system for incident reporting.
Emergency showers are located at many places throughout the mill. Some of the emergency showers have alarms. If you use the emergency showers, always stay until help arrives. Find out where your nearest emergency shower is located before you begin your work.
In the event of a cardiac arrest, cardio-pulmonary resuscitation (CPR) must begin immediately. State that it is a cardiac arrest when the alarm is raised. Defibrillators are available from production managers/the emergency team.
If chemicals are released to ground, water or air, immediately inform the gatekeeper on alarm number 224.
A welding permit is required for the entire plant area for all types of hot work. You must also hold a certificate issued by the Swedish Fire Protection Association or equivalent to carry out such work.
Work in enclosed spaces
To ensure that work involving the occurrence of gas is performed safely, a permit is required for such work in enclosed or partially enclosed spaces.
Work permit department
Prior to commencing work at the mill, contractors must first have obtained a permit from the department manager.
Break and Lock
All controls and shutdown of mechanical and plant parts shall be operated by Ortviken personnel at all times. This takes place in accordance with our Break and Lock/Safe shut-down procedure.
You may not begin work on any part of the mill until you have received the go-ahead from operating personnel. Ensure that the shutdown procedure has taken place, that the safety switch is locked, and then lock with your own marked lock.
Trucks and overhead cranes
A training certificate and a written driver's license from Ortviken are required to operate forklift trucks, overhead cranes, boom lifts or work platforms. Submit an application to your contact person.